- 91茄子 Public Schools
- Facilities Rentals Overview
Facilities Overview
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91茄子 Public Schools Facilities Rental Department is excited to open our doors to the community, non-profit groups, small and big businesses alike. 91茄子 has forty (40) schools with a variety of facilities to meet your organization’s needs. Available rentals include ball fields, gymnasiums, classrooms, multi-purpose rooms, auditoriums, cafeterias, and more!
Governing Board Policy: “... School buildings and facilities shall be made available for community use as freely as is consistent with state statutes, policies, and regulations of the Governing Board of the 91茄子 Public Schools, and consistent with the needs of the school or of the School District ...”
Rental Policies and Procedures / Governing Board Policies
Application Submission Schedule
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The date of application submission varies based on the time of year the activity will be conducted- see below for the earliest submission date. Requests will continue to be accepted throughout the year on a first-come, first served basis with a 10-day minimum advance.
How to Apply
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Please read the Rental Policies & Procedures Manual and before you begin.
Your request will be submitted for approval to the principal or personnel responsible for the facility.
Once approval is received, your request is entered into the District scheduling software. A permit will be issued and e-mailed to you along with an estimate of costs for facility use. Do not advertise events until FINAL APPROVAL is received.
91茄子 Public Schools has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. You can view and request all district facilities at: . Although the process of requesting/approval/management of facility use is now digital, what’s implemented remains the same as dictated by 91茄子 Public Schools board policies on facility use. The district’s administrative staff makes final decisions on all facility use requests.
| Type of Activity | Submission Date | Activity Season |
|---|---|---|
| League Play | June 1 / November 1 | August–December 31/January–June 30 |
| Individual Teams | June 1 / November 1 | August–December 31/January–June 30 |
| All other activities | June 1–June 15 / August 1 | August–September / October–July 31 |
| Tournaments | 365 days in advance of the event with $200 non-refundable deposit |
Facilities Rental FAQs
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What do I need to do to use a school facility?
Any agency, group or individual outside of GPS interested in using a school facility must submit:
a. Complete a facility rental application
b. Provide a certificate of liability insurance
c. Submit a $200 deposit (dependent on event) -
Can I go directly to the school site to rent a room/field?
No. All applications must first go through Community Education or through the online application on the district website.
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Can I pass out flyers/advertisements at District facilities?
No. Please follow the flyer approval process guidelines on the district website.
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We will clean up after ourselves. Why do we need to pay for a facility maintenance worker?
As an outside group, according to policy, we are required to provide an employee to open doors, turn on lights, clean areas used, and secure the facility after your departure. This is a required service we must provide and therefore must charge the organization.
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What qualifies me/my organization as a Class 2 or Class 3- Non-Profit Organization?
Organizations will need to provide a copy of their Charter and/or a copy of their 501c3 form authorizing them to operate as a non-profit group.
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Do I need insurance to use a facility?
Yes, all scheduled activities on GPS property must have liability insurance naming 91茄子 Public Schools as additional insured. If you need help getting a $1 million liability insurance policy, you may contact the Arizona School Risk Retention Trust at (602) 200-2447
or www.ebi-ins.com/tulip/. -
Do I need to pay a fee when submitting a facility request?
No. You are not required to submit an application fee. However, once your application is approved, partial or full payment will be required.
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How do I pay?
There are several ways to pay, please refer to .
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What types of facilities are available for rent?
Facilities that are available for rent include classrooms, multi-purpose rooms, auditoriums, cafeterias, gymnasiums, outdoor courts, outdoor fields, and more.
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How long does it take to arrange for a facility permit?
Anywhere from 3-10 working days. Please allow as much time as possible.
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How are we notified if our organization has been approved to use the facility?
If the school approves a facility request application, they will return it to Community Education-Facilities Department. Facilities Department will check for insurance, damage deposit and proof of 501(c)3. Facilities will approve the application, calculate the cost and send a copy of the approved permit to the organization.
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What kinds of rental fees will my organization need to pay when using 91茄子 facilities?
Rental fees are determined by the category into which your organization falls. Click on GPS Facility Rental and look at the Rental Categories/Classification Schedule and Facility Use Fees to find out what category your organization fits into and the fees that you will be required to pay.
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Is my organization required to pay the fees before we use the facility?
Yes. All fees are due 10 business days prior to your first scheduled date of usage.
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Are there additional charges if we use the facility on the weekends or over holiday breaks?
Yes. Groups using indoor facilities during hours outside the normal workday or during any school closure days will be charged a staff fee of $25 per hour and utilities; utilities are $60 per hour High schools, $30 per hour Junior Highs, and $20 per hour Elementary schools.
Contact Community Education
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Contact 91茄子 Public Schools Community Education Office
480-892-9089 x0
Email: communityedbusinessdept@gilbertschools.net
Office Hours: Monday–Thursday 8:00 am–4:30 pm & Friday 8:00 am–12:00 pm (closed Fridays in June/July)
Note: 91茄子 Public Schools Community Education Department has computer terminals available to use at our office at 6839 East Guadalupe Road in Mesa, Arizona, for preschool enrollment for families without online access.
